APCI Analyst / Academic Senate Coordinator

Apply now Job no: 520075
Work type: Staff
Location: Channel Islands
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time

Division of Academic Affairs

Administrative Analyst/Specialist - Exempt II


Office of Academic Programs: Allocation of work 55%

Independently performs complex organizational duties to support the AVP APCI. Works independently on multiple projects as assigned. Performs general office support activities including calendar management, travel paperwork and reimbursements ensuring compliance with applicable regulations governing the University. Handles interpersonal interactions at all levels of the university structure involving students, faculty, staff, administrators, and community partners. Processes a high volume of telephone calls, emails, and walk-in visitors. Conducts business with a high degree of professionalism, discretion, and confidentiality. Researches and determines methods, policies, and procedures to achieve programmatic goals. Takes lead role in related committees, ensuring compliance with applicable regulations or requirements governing the program. Serves as liaison to outside agencies or entities related to the program. Develops and makes recommendations to resolve administrative problems, operational situations, procedures, and practices. Prepares administrative reports, forms, letters, memorandums, correspondence and materials, minutes, agendas, and other required documents. Performs financial analysis, planning, and fund management including budget analysis, accounting, and administration. Coordinates all internal and external events and meetings called by the AVP including reserving space, monitoring RSVPs, registration, hospitality, and day-of logistics. Maintains departmental websites and other media used to inform internal and external stakeholders.

Academic Senate: Allocation of work 45%

Schedules and coordinates Academic Senate, Senate Executive Committee, and other Committee meetings as necessary including room reservation. Ensures that all necessary technical equipment and, if specified, catering, is available for each meeting. Supports meetings of the Academic Senate and its committees by publishing meeting dates, times, locations, agendas, minutes and additional materials as required; and by maintaining appropriate email distribution lists for members, recording meeting attendance, and facilitating the voting processes as directed by the Senate Chair. When committee vacancies appear, the coordinator supports efforts of the Senate Chair to fill those vacancies. Updates Senate and Committee webpages on a regular basis with meeting materials and other appropriate information. Maintains and posts updated list of Committee members and chairs as necessary. Coordinates processing, publication, and distribution of policies and resolutions passed by Academic Senate according to Senate procedure and as directed by the Senate Chair. Oversees the Academic Senate budget including processing release time for faculty serving in the Senate, monitors expenditures for accuracy, completes budget requests and transfers, coordinates travel claims and funds from the Chancellor’s Office for release time and travel. Tracks Statewide Senator travel spending separately and provides regular expense reports to Chancellor's Office. Interprets and applies university travel policies and procedures in order to ensure compliance with all regulations. Uses judgment in development of procedures related to issues not covered by existing policies and procedures. Serves as the central repository and primary contact for Academic Senate archives. Acts as internal and external resource on policies and procedures, including those related to submitting new policies for Senate approval. Assists specified Senate Committees as directed by Senate Chair utilizing software such as Qualtrics or equivalent to conduct and track Senate and University committee voting and selection process, in accordance with current campus policies. Sends out group email correspondence for a variety of Senate and Committee related matters, tracking or forward responses as necessary. Other duties as assigned.


Bachelor’s degree or equivalent work experience required. A minimum of 2-3 years’ experience in a progressively responsible administrative/clerical support capacity. Excellent communication skills with the ability to establish priorities to achieve results and expedite projects for the Senate Chair and officers. Experience and comfort in working independently and ability to develop and implement operational strategies to resolve problems. Ability to analyze and interpret university policies and procedures, interact with all levels of staff and administration effectively, and handle situations of a confidential nature. Ability to multi-task and respond to a high volume of telephone and email inquiries. Experience with and knowledge of standard accounting procedures and financial reconciliation. Ability to exercise independent judgment. Excellent computer skills, solid knowledge of Microsoft Office (Word, Excel, and PowerPoint) and familiarity with Hyperion and use of the internet to conduct research in support of assigned project is mandatory. Website development capabilities is preferred. Ability to prioritize projects and to work independently and accurately. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to organize and plan work and projects including handling multiple priorities

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment.

This position is eligible to participate in the telecommute program.  Approval should come from the department administrator and reviewed every six months, as the business needs may change at any given time.

Hiring Range:  $4,170 - $4,600 per month.  Starting salary will be at lower end of the range.




Advertised: Pacific Daylight Time
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California State University Channel Islands is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.

Should you require a reasonable accommodation in the application and/or interview process, please contact Human Resources Programs (805) 437-8490.

Contact Us

For assistance regarding the employment application or website, please contact:

Faculty Employment: Academic Personnel at (805) 437-8455 (8-5 M-F PST) or email.
Staff Employment: Human Resources (805) 437-8490 (8-5 M-F PST) or visit the HR Service Desk

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