CSUCI Jobs

Internship Analyst

Apply now Job no: 520220
Work type: Staff
Location: Channel Islands
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time

University Advancement

Administrative Analyst/Specialist - Non-Exempt 

RESPONSIBILITIES & DUTIES: 

Coordinates the Career Center as the central internship hub for industry and students to engage in internships. Key responsibilities include: (1) assists students in acquiring internships related to their academic experience; (2) builds partnerships with employers to increase internship opportunities and educates employers on how to facilitate quality internships; and (3) works in partnership with faculty and staff in Academic Affairs to facilitate academic-credit internships (e.g., orientation, training, evaluation, placement tracking). In partnership with Academic Affairs, implements campus policy on internships and informs interested students on how to acquire academic credit for internships. Independently prepares annual reports with recommended courses of action related to internship placements and experiential learning outcomes. Develops employer and intern questionnaires, analyzes data, and assists with program effectiveness and improvement. Provides solutions for a wide range of complex problems associated with internship placements, which are creative, well-developed, thorough, and practical. Works independently and within a team on special and on-going projects. Exercises considerable judgment in analyzing problems with broad community/campus impact.

Collaborates with Academic Affairs internship liaison to establish an electronic Internship Module, including internship postings, internship agreements, intern applications, intern performance evaluations, placement tracking, and intern learning outcomes. Assists employers and community partner inquiries regarding campus internship programs and recruiting options. Provides comprehensive campus outreach focused on student success via internships and related practices. Collaborates with students, faculty, departments, and community partners to identify barriers that prevent students from taking part in campus internship programs. Integrates instruction on relevant areas such as campus internship policy, compliance, risk management, and centralized approaches to campus internship coordination. Reviews and assesses complex problems relating to key factors that impact student involvement in internships such as the identification of potential risk, quality educational experiences for students, and compliance with related institutional guidelines such as Executive Orders and with relevant Federal and State regulations related to experiential education and related documents.

Maintains accurate data, records, and files, to track the activities, achievements, participation, and status of interns. Interprets and applies policies and procedures independently and uses judgment and discretion to act when precedents do not exist. Coordinates, prioritizes, and monitors complex assignments and projects through completion such as internship program expenses, internship budget reporting, analyzes internship budget information to provide recommendations; generates monthly reports; reviews and updates webpages. Monitors internship related expenditures and works to identify and resolve any discrepancies. Prepares reconciliation of all internship accounts and resolves any discrepancies. In partnership with CDAE team, develops initiatives for the Career Center related to diversity, equity,  and inclusion. Serve in an active role to advance a culture of inclusive excellence and ensure department is rooted in the core values of equity, justice, and inclusivity. Performs additional related duties as assigned.

REQUIREMENTS OF POSITION: 

Bachelor’s degree in Social Sciences, Business, Communication, or related field required. At least two years of experience working in a busy office environment responding to numerous callers and walk-in customers is required; four years office experience is preferred. Two or more years of office experience within a university office is preferred. At least two years of progressively responsible operational, administrative, and technical support experience; experience in career services is preferred. A bachelor’s degree may be substituted for office experience.

Must have a thorough knowledge of English grammar, punctuation, and spelling. Ability to maintain confidentiality and appropriately handle sensitive communications with students, employers, and external agencies. Strong computer skills (e.g., Microsoft Office); experience with database and web-based software; ability to quickly learn and keep current with new and changing technology used in Career Development (e.g., LinkedIn, Handshake, PeopleSoft, Zoom). Ability to perform data entry and maintain accurate records. Experience with Handshake software is preferred. Experience with managing program budgets is preferred. Must be able to interpret and apply policies and procedures independently and use sound judgment in resolution of problems/obstacles. Must maintain the confidentiality of student information at all times and abide by FERPA guidelines. Demonstrates ability to learn CSU policies related to student internships and Department of Labor Fair Labor Standards. Must be able to communicate effectively and effectively establish and maintain cooperative working relationships within a diverse, multi-cultural environment of students, staff, faculty, and academic programs across the University. Demonstrated commitment to providing inclusive support and resources to enable all students and alumni to seek job and internship opportunities with organizations who honor, respect and practice diversity, equity, and inclusion in the workplace.

Must be able to take initiative in the performance of a variety of tasks and independently handle multiple priorities and projects. Demonstrated ability to interpret, implement, and explain to a variety of audiences legal regulations and institutional practices that impact internships and other structured student learning experiences.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment.

This position is eligible to participate in the telecommute program.  Approval should come from the department administrator and reviewed every six months, as the business needs may change at any given time.

** Review of applications will begin 11/4/2022 **

Hiring Range:  $3,713 - $3,829 per month

Advertised: Pacific Daylight Time
Applications close:

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California State University Channel Islands is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.

Should you require a reasonable accommodation in the application and/or interview process, please contact Human Resources Programs (805) 437-8490.

Contact Us

For assistance regarding the employment application or website, please contact:

Faculty Employment: Academic Personnel at (805) 437-8455 (8-5 M-F PST) or email.
Staff Employment: Human Resources (805) 437-8490 (8-5 M-F PST) or visit the HR Service Desk

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