Academic Personnel Specialist

Apply now Job no: 523314
Work type: Staff
Location: Channel Islands
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)

Division of Academic Affairs

Administrative Analyst/Specialist - Exempt II


Performs a variety of complex and specialized administrative and technical duties to support the Faculty Affairs, Success and Equity (FASE) Office, the Associate Vice President for FASE, and the Provost. Coordinates faculty batch process to create appointment letters and contracts. Compiles, analyzes, and maintains data and tracking files pertinent to processes and procedures, retention, tenure and promotion (RTP), post-tenure review, sabbatical leave eligibility, the range elevation program, temporary faculty entitlements, and workload assignment priorities. Provides faculty data to various areas of campus. Tracks accurate entitlement records for lecturer faculty. Generates reports and provides end-user support to student employees, faculty, and administrators. Interprets and applies language from Unit 3-Faculty and Unit 11-Academic Student Employee Collective Bargaining Agreements to maintain compliance with employee union, state, and federal regulations. Provides information, for example, for CFA union requests and develops data reports on a periodic and ad hoc basis.

Manages and maintains the Faculty Affairs Calendar webpage and FASE web pages, in compliance with accessibility standards. Supports Interfolio systems for faculty evaluations and collaborates with vendor support services for regular systems maintenance or other issues. Supports existing processes and workflows such as Common HR System (CHRS), CoursEval, Adobe Sign, Qualtrics, and Interfolio. Assists HR in reconciling and data cleanup for faculty for the annual IPEDS report submitted to the Chancellor’s Office.

Provides support and on-site training as needed to Program Chairs, faculty, and staff members to develop, populate, and maintain faculty recruitment pools in CHRS Recruiting. Coordinates, maintains, and acts as the primary point of contact for the faculty recruitment system and provides user support for internal users and external applicants, including problem resolution and system access. Serves as the functional CHRS Recruiting/PeopleSoft module and security lead; collaborates with ITS regarding PeopleSoft functionality for FASE. Collaborates with HR and ITS to ensure proper Faculty Affiliations and Account Provisioning and troubleshoot exceptions as needed. Participates in CHRS Recruiting/PeopleSoft implementation committees for system upgrades and maintenance pack testing. Coordinates system configuration and upgrades. Monitors, analyzes, verifies, and reconciles data to ensure system integrity and reporting accuracy. Serves as campus representative in CHRS Recruiting and Academic Personnel User Group calls to discuss best practices and CSU initiatives.

Coordinates with Institutional Research, the Provost's and President's offices, Human Resources, the schools and academic programs, Academic Planning and Budgeting, the Chancellor's Office and AAP/EEO regarding data needs. Collaborates with HR and Payroll to streamline processes and utilize the Temporary Academic Appointments in CHRS Recruiting/PeopleSoft. Uses professional standards and ethics of data management and is expected to be proactive in detecting and resolving data errors. Assists with management of the budget and fund balances to ensure budgets are in compliance. Performs other related duties as assigned.


Bachelor's degree required and a minimum of 2 years of experience in a progressively responsible human resources or academic personnel office involving the use of technical information systems and application program packages with expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results.

Advanced knowledge and skills relating to common software application packages, equipment platforms, reference database systems including sources and training methods, understanding of network data communications, and use of multimedia systems. Proven track record of implementing, updating, and maintaining proprietary systems. Experience with PeopleSoft within a university environment strongly preferred. Demonstrated ability to mine data, research variances, and perform quantitative analysis. Possess computer, technical, administrative, mathematical, analytical, and independent judgment. Demonstrated ability to be a strategic thinker with strong problem-solving skills who can anticipate potential challenges, successfully implement systems, and demonstrate advanced data modeling and reporting skills, using Excel pivot tables, macros, nested 'if’ statements, translation tables, and lookup functions.

Ability to apply independent judgment related to the use of confidential information and take initiative to independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Demonstrated use of consultative skills to assess user needs and investigating and analyzing problems with a broad administrative impact and implications to provide practical and thorough solutions. Ability to use ingenuity in determining methods to achieve programmatic goals and develop and implement program policies. Ability to train others on new skills and procedures and provide lead work direction. Must possess demonstrated ability to work independently to resolve problems; to analyze and interpret university policies and procedures; and to interact with all levels of staff and administration while handling situations of a highly sensitive and confidential nature. Ability to learn to interpret collective bargaining agreements.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

Hiring Range:  $5,022 - $5,416 per month

Advertised: Pacific Daylight Time
Applications close:

Back to search results Apply now Refer a friend

California State University Channel Islands is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.

Should you require a reasonable accommodation in the application and/or interview process, please contact Human Resources Programs (805) 437-8490.

Contact Us

For assistance regarding the employment application or website, please contact:

Faculty Employment: Academic Personnel at (805) 437-8455 (8-5 M-F PST) or email.
Staff Employment: Human Resources (805) 437-8490 (8-5 M-F PST) or visit the HR Service Desk

Back to Top ↑