Job Summary:

The Administrative Support Coordinator (ASC) provides clerical and administrative support for the Nursing programs (BSN, RN-BSN, and graduate programs) primarily at the Palm Desert Campus (PDC). The position supports the College of Natural Sciences faculty at PDC and supports at San Bernardino Campus, as needed.

Responsibilities:

Nursing Program Admissions Process:

Coordinate all administrative aspects of the Nursing Department admissions process for the Palm Desert Campus and provide support to the San Bernardino Campus as needed. Responsibilities include but are not limited to collecting and organizing application materials; entering applicant information into Excel and departmental databases; verifying that all admission requirements are met; and applying the established point-based ranking system to evaluate applicants. The ASC prepares applicant ranking lists for the admissions committee and drafts and distributes admission decision letters in accordance with established departmental procedures. This role also supports the Doctor of Nursing Practice (DNP) Program scheduled to begin in Fall 2026.

Palm Desert Campus (PDC) Compliance Process:

Collects and organizes all compliance documents and application packets by reviewing submissions for completeness in accordance with established guidelines.  Identifies any expired or missing documents and communicates to appropriate personnel.  Enters data from the compliance packet into databases to maintain accurate records and to track student’s compliance status. 

Student Support:

Provides a full range of administrative support and serves as a point of contact to answer inquiries for the BSN, RN-BSN and graduate programs.  Schedules and coordinates events at the Palm Desert Campus.  Removes registration holds, submits permits, and registers students when needed. Collects and files student, faculty and various accreditation documents for the BSN, RN-BSN and graduate programs as directed. Effectively handle a broad range of contacts including those at a higher level and those sensitive in nature.

Nursing Department Support:

Day-to-day work is performed independently, including coordinating, prioritizing, and monitoring outcomes. Handles multiple work unit priorities and projects in support of the Nursing Institute Program and Coordinator. Communicates with staff to help with department information tables at events on and off campus, open houses, and information sessions. Responsibilities include making copies; maintaining the copier; reserving rooms for meetings and final evaluations; submitting printing requests; ordering textbooks; collecting and filing class syllabi; posting faculty office hours; assisting with faculty clearances; distributing pay warrants; maintaining department incident reports; assisting alumni with requests as needed and maintaining related outcomes; answering telephones; preparing and submitting direct expenditure forms; and performing other clerical duties as assigned.

College of Natural Sciences

In collaboration with campus stakeholders, supports faculty/adjunct instructors teaching at the Palm Desert Campus, including ordering and distributing supplies/materials, coordinating the distribution of pay warrants, and assisting students as needed.

Database/Student List Serve/Preceptor List Support:

In collaboration with faculty and staff, applies thorough knowledge of office systems to support, maintain, and update program databases. Records are related to program, faculty, and student outcomes, including employment rates, NCLEX statistics, and student progression, retention, and completion. Maintains the department’s listserv and updates preceptor profiles to ensure accurate contact and affiliation records.

Other classification related duties as assigned

Minimum Qualifications:

• High School diploma or its equivalent
• Five years of progressively responsible experience in general office clerical or secretarial work or the equivalent

Required Qualifications:

• Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures.
• Thorough mastery of English grammar, punctuation, and spelling.
• Expertise in using office software packages, technology, and systems.
• Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist.
• Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area.
• Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas.
• Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions.
• Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference.
• Ability to effectively write and present own reports.
• Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations.
• Ability to use negotiation and persuasion skills to achieve results and expedite projects.

Preferred Qualifications:

• Knowledge of PeopleSoft or similar enterprise-wide application is desirable.
• Experience in higher education and administrative support preferred.
  
  

Compensation and Benefits:

The salary offered will take into account internal equity and experience among other factors.

 

Initial salary step placement will be Step 1 ($4,367/month) for qualified candidates.

CSU Classification Salary Step Range: $4,367 - $6,362 per month (Step 1 – Step 20)

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

Position Information:

Full-time Non-Exempt Probationary

Academic year schedule: Monday through Friday (8:00 am – 5:00 pm), some evenings/weekends.

Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.

           

The application deadline is: February 19, 2026

 

California State University, San Bernardino, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

CSUSB is not an E-Verify employer and cannot support visa holders with certain requirements (e.g., H1B, F1, STEM OPT).

 

Conditions of Employment

Background Check

Satisfactory completion of a background check (including a criminal records check) is required for employment.  CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.  Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Drivers License Check

Possession of a valid Driver's License is required.  Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.

Mandated Reporter

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

I-9

CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.  See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.

Statement of Commitment to Diversity

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion

Closing Statement:

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu.

Smoking

CSUSB is a smoke and tobacco-free campus.  See policy at  https://calstate.policystat.com/policy/6591951/latest/.

Clery Act

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act