CSUCI Jobs

LRC Administrative Support Coordinator

Apply now Job no: 520835
Work type: Staff
Location: Channel Islands
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Probationary, Full Time, Library

Library

Administrative Support Coordinator I

RESPONSIBILITIES & DUTIES: 

Coordinates daily administrative assistance for the LRC. Supports the hiring process for instructional student assistant (ISA) and student assistant (SA) and provides lead work direction, training, and guidance in collaboration with the LRC coordinators. Provides problem solving and general office support and ongoing promotion of the LRC. Oversees and administers Proctoring Services for make-up exams requested by faculty.

General Office Support:

Independently monitors day-to-day operations of the LRC including visitor welcome desk and visit data tracking procedures, various special assignments, projects, and presentations. Orders office supplies, assists with planning events including room reservations and other items that may be related to the event planning process. Processes group study room reservations, answers telephones and updates the voicemail message for the LRC reception line. Monitors LRC reception email account, responding to or forwarding messages as appropriate. Processes work orders, key requests, system access requests, and helpdesk tickets as needed. Serves as LRC Pay Warrant Officer. Responsible for staffing, scheduling, and general oversight of student assistants in accordance with the LRC operating budget. Initiates Position Management Action Forms (PMAFs) and similar hiring documents. Provides budget oversight support for the LRC. Maintains LRC website and social media. Maintains schedule and processing of proctoring services for students taking make-up exams when requested by faculty.

Instructional Student Assistants and Student Assistants:

Collaborates in recruitment of new instructional student assistants and student assistants; provides support for interviewing and coordinating the hiring process. Processes requisitions for both new and returning ISAs and SAs and maintains their employment records. Responsible for verifying timesheets in TLSS and coordinates student employees’ work schedules ensuring the LRC has coverage during hours of operation. Collaborates with the LRC Coordinators to train, provide direction, and evaluate efforts of ISAs and SAs.

Promotion of Center:

Creates promotional materials such as fliers used to promote the LRC activities, special events and holidays. Posts fliers or submits electronic marketing information on social media. Orders promotional items as necessary.

Performs other related duties as assigned.

REQUIREMENTS OF POSITION:

Minimum two years of related experience preferred. Work often involves front line contacts with a variety of campus and community individuals requiring active problem solving and effective interpersonal and customer service skills. Excellent organizational skills, attention to detail, and the ability to multi-task with frequent interruptions. General working knowledge of applicable university infrastructure, policies, and procedures. Working knowledge of office methods, procedures, and practices. Thorough knowledge of English grammar, punctuation, and spelling. Ability to learn, interpret independently, and apply a variety of complex policies and procedures. Able to identify deviations from applicable policies. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. Ability to perform standard arithmetic functions of a transactional nature, including tracking and comparing data. Demonstrated competence in effectively presenting standard information in writing. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Familiarity with Learning Center operations, Learning Science, and college student development is desired. Bilingual preferred.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment.

This position is eligible to participate in the telecommute program.  Approval should come from the department administrator and reviewed every six months, as the business needs may change at any given time.

Hiring Salary:  $3,505 - $3,754 per month

 

Advertised: Pacific Standard Time
Applications close:

Back to search results Apply now Refer a friend


California State University Channel Islands is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.

Should you require a reasonable accommodation in the application and/or interview process, please contact Human Resources Programs (805) 437-8490.

Contact Us

For assistance regarding the employment application or website, please contact:

Faculty Employment: Academic Personnel at (805) 437-8455 (8-5 M-F PST) or email.
Staff Employment: Human Resources (805) 437-8490 (8-5 M-F PST) or visit the HR Service Desk

Back to Top ↑
©