Manager of HR Information Systems

Apply now Job no: 523780
Work type: Management (MPP)
Location: Channel Islands
Categories: MPP, At-Will, Full Time, Human Resources, On-site (work in-person at business location)

Human Resources

Administrator I


Provides leadership and implements processes and procedures for Human Resources Information Systems. Develops, researches, and updates practices according to policies, procedures, and guidelines. Responsible for the supervision of the day-to-day operations of the HRIS team. Develops planning and training materials to support team in execution of day-to-day work and ongoing improvements or projects. Identifies potential issues and risks; meets with department colleagues, leadership, on campus constituents, and team members to create action plans to resolve. Provides continuous status reports, process evaluations, and makes recommendations for process improvement to maintain exceptional standards for campus community; develops and implements programs to train and facilitate awareness of the system. Provides executive management with advice, analysis, counsel, and decision outcomes. Complies with federal, state, and local legal requirements as well as CSU Chancellor’s Office issued Executive Orders. Compiles, analyzes, and presents HR metrics and makes informed decisions and recommendations for ongoing organizational effectiveness. Provides guidance, planning, and coordination of ongoing major CSU system-wide HR information system implementations. Leads the department by identifying and clarifying issues and priorities while effectively communicating requirements, fulfillment, milestone accomplishments, optional courses of actions, as well as changing assumptions and direction. Assists with developing and sustaining a commitment to the University's vision, mission, core values, and strategic advancement and develops the desired culture that will enhance workplace morale and positive experience of employees.

Coordinates the efforts of the HRIS team to provide consultative support and campus-wide training in the use of Oracle/PeopleSoft Human Capital Management (HCM) and other HR related software. Collaborates with and provide troubleshooting support to HR, Payroll, and the campus community for all HCM and self-service modules. Serves in the following Common Human Resources System (CHRS) roles: campus configuration and reports administrator for CHRS Recruiting, project manager and lead in CHRS workforce calls. Works collaboratively with other HR staff to resolve issues, streamline processes, and implement changes.

Oversees the Temporary Faculty Batch process, mass separation and timesheet processes, and Dynamic Group and PSAR security for self-service modules performed by HRIS staff. Participate in Data Governance Security Committee and liaise with other campus departments on shared database issues. Ensures system data integrity; directs staff in the data system extracts from HCM that are analyzed against data in PIMS; directs the clean-up HCM data as needed or as directed by the Employment History Database (EHDB)/CHRS project. Supervises table set-up, system maintenance, calendar maintenance, testing, and training. Liaise with the Institutional Research, Planning & Effectiveness department in the development of specialized queries and data extract requests; creates employee data extracts for campus departments and maintain a library of queries and reports.

Manages and delegates system testing for maintenance packs, upgrades, and HCM module implementations. Develops HRIS operations processes, administrates the creation and maintenance of process documentation and training materials. Serves as team lead in committees and work groups in the Chancellor’s Office, CMS, and on-campus committees including EHDB, CHRS, and the pending SCO system upgrade. Supports the Sr HRIS Operations analyst as supplementary campus functional CMS representative, able to answer questions and perform complex troubleshooting in: HR HUG, Workforce Administration, Time & Labor, Absence Management, Benefits Administration, Labor Cost Distribution (LCD), with strong module awareness of Academic Personnel. May participate in or receive summary regarding CHRS and data standardization teleconferences & all ad hoc open forums. Directs the maintenance of HCM modules: Develop Workforce, Position Management, Temp Faculty Batch, Manager Self-Service, and Employee Self-Service applications.

Trains and leads HRIS staff members, and other HR personnel as requested, on various modules and provide data entry/processing back-up when needed. Perform other related duties as assigned.


Equivalent to a bachelor’s degree and four (4) years of related administrative technical experience in support of human resource or information technology administration, including a minimum of three (3) years leading and/or supervising the work of others. Related experience may be substituted for education. Experience in the use and maintenance of a Human Resources information system (Oracle/PeopleSoft) or other relational database, including the ability to plan and perform system testing and upgrades, maintain database integrity, implement additional modules, and report writing required.

Demonstrated ability to exercise sound judgment in difficult situations, provide solutions to problems, make independent decisions, and communicate effectively. Ability to write clear and concise reports. Experience in hiring, supervising, and evaluating professional and support staff members. Demonstrated ability to make sound decisions independently, exercise creative problem-solving skills, and respond to sensitive matters and/or situations with discretion, tact, and confidentiality. Proven ability to create and analyze confidential employee data extracts needed for regulatory reporting and requests from the Chancellor’s Office, unions, and campus departments. Demonstrated technical ability in the use of web applications, process mapping and documentation. High proficiency in PC applications, including MS Word, Excel, Visio, and PowerPoint. Demonstrated ability to assist others in completing work assignments including work direction, self-guided training, and training guides in the field of human resources information technical program implementation and assessment. Excellent oral, written, and interpersonal skills and ability to explain technical concepts to lay persons. Ability to establish and maintain cooperative team relationships with coworkers, the campus community, and network with other CSU campuses.

Ability to quickly understand the HCM security roles, permissions, and dynamic group set-up to ensure that appropriate access is granted to campus employees. Familiarity with Personnel/Payroll Management Information Systems (PIMS) database processes as they apply to HCM is strongly desired. Familiarity in the faculty processes, deadlines and functionality in Oracle/PeopleSoft, and the ability to establish and maintain professional relationships with the Faculty Affairs department. Platform training skills and the ability to conduct hands-on computer lab training to users with all levels of technical ability is strongly desired, as well as the ability to develop training plans and documentation. Experience working in an environment that conducts confidential work with unions and/or employee contracts is desirable.

Ability to sit in an office chair for up to one (1) hour at a time, continuously use hands to perform grasping, twisting, and fine manipulation. Must be able to accommodate a work schedule that varies according to operational needs which may include evening and weekend hours. Takes an active role in helping to embed the values of diversity, equity, and inclusion in all aspects of University work, in every division, and participates at least once annually in professional and/or leadership development opportunities that will contribute to campus efforts to advance racial and social justice in and through education at CSUCI and beyond.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment.

Hiring Range:  $6,500 - $7,830 per month

Advertised: Pacific Standard Time
Applications close: Pacific Standard Time

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California State University Channel Islands is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.

Should you require a reasonable accommodation in the application and/or interview process, please contact Human Resources Programs (805) 437-8490.

Contact Us

For assistance regarding the employment application or website, please contact:

Faculty Employment: Academic Personnel at (805) 437-8455 (8-5 M-F PST) or email.
Staff Employment: Human Resources (805) 437-8490 (8-5 M-F PST) or visit the HR Service Desk

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