Information Technology Services
Administrative Analyst/Specialist - Exempt I
RESPONSIBILITIES & DUTIES:
Creates and maintains the ITS department budget using analysis, research, and data compilation, and makes recommendations to assist with maintenance and tracking. Reconciles income, expenditures, and transactions, and provides accurate and timely reporting. Assists in planning used by IT management. Prepares budget projections for department and BFA divisional assessment. Generates financial reports relating to the ITS department as needed by the University and CSU system. Advises CIO and ITS department managers of budget resources. Coordinates with Accounts Payable, codes invoices for payment, creates requisitions for purchase orders. May be directed to purchase items using ProCard and reconcile balances for other staff as well. Reviews and reconciles travel expenses for ITS staff. Follows up with Procurement regarding outstanding purchase orders, contracts, and updates. Prepares journal entries for department cost recovery processes.
Processes and maintains contracts, license agreements, invoices, budget transfers, chargebacks, and any other financial transactions or contracts required by the ITS department. Work with vendors, CSUCI co-workers, and the CSU system to maintain timely and accurate management of financial transactions and ensure that University resources are utilized appropriately and that expenses are reduced when possible. Works with management of ITS department on projects related to finance or department level administration. Follows CSU System, University, division, and department procedures for information security and confidentiality.
Processes ITS documentation for Human Resources regarding staff and student assistant separations, position description updates, requests for classification or compensation review, leaves of absence, and hiring documentation. Submits work orders and key requests. Provides general administrative support to the ITS department, including department level conference and event support, support to ITS department visitors, and communications. Provides general administrative support for the CIO, including calendaring, note taking during key meetings, directing the work of student workers as assigned, and acting as a receptionist to the ITS management office.
Performs other related duties as assigned.
REQUIREMENTS OF POSITION:
Bachelor’s degree in Business, Finance, Accounting, or similar area of study; three years of applicable work experience with demonstrated progressive growth in responsibilities.
Thorough knowledge of financial, budgetary, and accounting principles and practices. Advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems, and other types of records management systems. Ability to analyze and review the budgets and financial practices of the campus, communicate clearly, and present complex budget information in a clear, concise, and professional manner. Excellent organizational, planning, and time management skills. Highly motivated self-starter with the ability to work independently and handle multiple tasks simultaneously with constant interruptions. Must possess a high degree of professionalism in all interactions and communication both written and verbal. Must be able to interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist. Demonstrated ability to establish and maintain effective working relationships within and outside the Division; and serve as a liaison for the department. Demonstrated proficiency in PeopleSoft or similar system. Ability to maintain a high level of discretion, confidentiality, and exercise sound judgement in all matters to ensure trustworthy working relationships. Must have through knowledge of English grammar, spelling, and punctuations.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment.
Hiring Range: $4,600 - $5,833 per month, dependent upon qualifications and experience.
