CSUCI Jobs

Facilities Services

Administrator III

RESPONSIBILITIES & DUTIES:

Leads and oversees the operational functional units within the Facilities Services department, including MEP trades, building trades, custodial, and grounds. Provides strategic leadership in all aspects of campus operations and maintenance, forecasting campus growth and advocating for necessary minor capital projects. Integrates and coordinates departmental activities to support long and short-term university goals. Develops and maintains the campus's five-year forecast capital improvement and deferred maintenance program, ensuring compliance with relevant mandates. Delegates operational responsibilities to managers while ensuring adherence to CSU standards and collective bargaining agreements. Provides guidance and sets standards and procedures to support university operations within allocated resources. Collaborates with FS directors and managers to develop and manage departmental budgets aligned with strategic plans and Key Performance Indicators (KPIs).

Specific responsibilities include:

• Directs and manages Operations, including maintenance and repair of buildings, mechanical systems, infrastructure, landscaping, and custodial services.
• Coordinates with the Administrative Manager on Operations budgets, employee timekeeping, and HR liaison duties.
• Oversees the Trades department led by the Senior Manager of Trades, ensuring compliance with code/regulatory preventative maintenance programs.
• Manages permits for various systems and equipment and oversees estimates, proposals, and schedules for maintenance projects.
• Monitors vendor contracts for fire life safety, hazardous waste, and elevator services.
• Ensures continuous operation of utility systems and adequate staffing in various trades areas.
• Conducts employee counseling, performance evaluations, and professional training and development.
• Coordinates with campus stakeholders and agencies to ensure proper communication and compliance.
• Prepares audit responses and provides building and infrastructure assessments for renewal needs and cost projections.
• Oversees the design, installation, and maintenance of landscaping across the campus's approximately 1,200 acres.
• Gives guidance to the grounds manager to develops sustainable landscaping practices in alignment with the university's commitment to environmental stewardship.
• Coordinates seasonal planting, irrigation, and pest control activities to ensure the campus grounds remain aesthetically pleasing and safe.
• Guides grounds manager to manage landscaping budget, including procurement of supplies and equipment, and to collaborate with vendors for specialized services.
• Supports grounds manager in implementing landscaping projects to enhance outdoor spaces for the campus community and visitors.
• Oversees the custodial manager and custodial services to ensure cleanliness and sanitation of all campus buildings, including offices, classrooms, and common areas.
• Ensures custodial manager develops cleaning schedules, protocols, and standards to maintain high levels of cleanliness and hygiene.
• Oversees the procurement and inventory management of cleaning supplies and equipment.
• Coordinates with building occupants and event organizers to schedule cleaning services and address specific needs.
• Conducts regular inspections and quality control measures to uphold custodial standards and address any deficiencies promptly.
• Ensures custodial manager collaborates with sustainability initiatives to implement eco-friendly cleaning practices and reduce environmental impact.

REQUIREMENTS OF POSITION:

Bachelor’s degree in a related field and ten years of work experience in areas of facilities operations, trades/maintenance, custodial services, and/or landscaping services is required, master’s degree in a related field is preferred. A minimum of two years of the required experience must be in at least two of the areas listed above is required, with preference given to candidates with experience in three or more areas. Three years of the required experience must be supervisory experience in at least one area, five years of supervisory experience in more than one area is preferred. Work experience and/or supervisory experience in facilities operations within a higher education environment is desirable. No substitution of work experience for educational requirements will be accepted.

Proficiency in planning and supervising the work of others, making sound decisions and recommendations, and exercising good judgment in staffing, planning, budgeting, organizing, and carrying out fiduciary responsibilities. Proficiency in using computers and software programs, including computerized maintenance management systems, Microsoft Office, and Google Suite. Ability to establish and maintain cooperative working relationships across the campus and provide effective customer service. Strong communication skills to interact with the public, management, staff, and co-workers. Ability to interpret a wide variety of written rules and regulations. Possession of a valid California driver’s license in good standing and successful completion of the Defensive Driver Training Program. Flexibility to accommodate a work schedule that may vary according to operational needs, including evening and weekend hours. Willingness and ability to work in environments that may involve exposure to hazardous materials.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment.

Hiring Range: $9,000 - $12,084 per month