Division of Academic Affairs
Research and Sponsored Programs Administration Professional III
*** Temporary Position ***
THIS IS A GRANT-SUPPORTED POSITION SUBJECT TO CONTINUED AVAILABILITY OF GRANT FUNDS. NO PERMANENT APPOINTMENT WILL RESULT FROM THIS POSITION.
RESPONSIBILITIES & DUTIES:
Fiscal & Grant Administration
• Monitors, analyzes, and reconciles grant budgets, expenditures, encumbrances, personnel costs, contracts, and other commitments; prepares projections, forecasts, and financial reports to support effective use of grant resources.
• Coordinates grant-funded transactions, including purchasing, travel, reimbursements, contracts, personnel actions, and related administrative processes, with the appropriate University offices. Formal approval authority remains with Human Resources, Procurement, Research & Sponsored Programs, Business and Financial Affairs, and other responsible offices.
• Independently identifies and evaluates budget variances, fiscal concerns, timing issues, and other resource considerations across assigned sponsored projects and provides analysis and recommendations to project leadership.
Compliance, Reporting & Documentation
• Interprets and applies complex sponsor, federal, CSU, and University requirements to grant fiscal and administrative activities; identifies compliance risks and ambiguities; recommends appropriate strategic approaches; and, supports implementation of internal controls and documentation practices.
• Prepares the fiscal, administrative, and compliance components of required reports for assigned sponsored projects; maintains supporting records for monitoring, audits, reviews, and other compliance activities; and provides information needed for the Project Director’s coordination of the overall report and programmatic narrative. Required reports are approved and submitted by the Principal Investigator or other authorized University official.
• Provides guidance to project personnel regarding established fiscal and administrative processes, documentation requirements, and allowable uses of grant funds, referring specialized compliance or policy matters to the appropriate University office as needed.
Operational & Analytical Support
• Works with project directors, principal investigators, and other project leadership to align project implementation, timelines, approved activities, and expenditures; independently analyzes the fiscal and administrative implications of programmatic or operational decisions; recommends approaches that support effective implementation while maintaining appropriate independence for fiscal and compliance review.
• Develops and maintains tracking tools, reports, workflows, and administrative processes that support efficient grant implementation, accountability, and continuous improvement.
• Supports grant-funded personnel and project operations through coordination of hiring and personnel documentation, procurement, travel, contracts, and other administrative needs within established University processes.
Collaboration & Continuous Improvement
• Collaborates with Research & Sponsored Programs, Business and Financial Affairs, Budget and Planning, Procurement, Accounts Payable, Human Resources, Institutional Research, Academic Affairs, and other units involved in grant administration and implementation.
• Participates in CI Compass planning and project meetings, communicates fiscal and administrative status and emerging issues, and recommends process improvements that strengthen stewardship, compliance, and operational effectiveness.
OTHER DUTIES
Performs other related duties and supports additional sponsored projects and Academic & Career Success administrative, fiscal, and grant activities as assigned, consistent with the scope of the classification, applicable grant objectives, and available funding.
REQUIRED QUALIFICATIONS:
Education: Equivalent to a bachelor’s degree in business administration, accounting, finance, public administration, higher education administration, or a related field.
Experience: Relevant professional experience involving budgeting, fiscal administration, grants administration, or related work, consistent with CSU classification requirements. Four years of relevant experience. Additional experience which demonstrates acquired and successfully applied knowledge and abilities may be substituted for the required experience on a year-for-year basis. An advanced degree in a related field may be substituted for the required experience on a year-for-year basis.
Knowledge, Skills, & Abilities: Advanced knowledge of budgeting, financial recordkeeping, reconciliation, expenditure tracking, and fiscal reporting; demonstrated ability to analyze complex fiscal and administrative issues and develop appropriate recommendations as well as interpret and apply policies, sponsor requirements, and administrative procedures; develop and maintain financial tracking and reporting tools; prepare accurate projections and analyses; identify fiscal or compliance concerns; exercise independent judgment; manage multiple priorities and deadlines; communicate complex administrative requirements clearly; maintain confidentiality; and build effective working relationships across organizational units.
PREFERRED QUALIFICATIONS: Experience with post-award administration of federally funded grants in higher education, government, or nonprofit settings; knowledge of Uniform Guidance and U.S. Department of Education requirements; experience with procurement, contracts, personnel transactions, grant reporting, audits or monitoring; and experience with PeopleSoft or comparable financial and grant-management systems.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
The person holding this position is considered a ‘Campus Security Authority (CSA)’ to report crimes for the federally mandated Clery Act and is required to comply with the requirements set forth in CSU Executive Order 1107 revised March 24, 2017 as a condition of employment.
The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment.
This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.
Please note: California State University, Channel Islands (CSUCI) is not currently sponsoring staff or management positions for H-1B employment visas. Applicants must be authorized to work for any employer in the United States.
Education Code 89521 Requirements: Applicants may be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.
Hiring Salary: $6,382 - $7,046 per month
