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Buyer II, Commodities & Services

Apply now Job no: 516915
Work type: Staff
Location: Channel Islands
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time

Procurement and Contract Services

Buyer II

RESPONSIBILITIES & DUTIES:

Purchases commodities of a technical and specialized nature and/or develop ordinary contracts, service agreements, or leases. Items or services purchased may range from those acquired directly from the vendor/contractor with little or no modification to unique, scarce, or custom-made items requiring creative development of original specifications, with minimal supervision or assistance. Resolution of conflicts between providers and end-users is an integral part of this position.

Incumbent typically performs all or some of the following activities:  write specifications; solicit price quotations; contact vendors to discuss products and resolve problems; develop lists of qualified vendors; prepare delivery terms and other conditions for bidders; prepare timetables for competitive bid cycles; advertise bids; hold public openings of bids; assist in developing contracts and agreements for services and leases; develop contracts and agreements for consulting and other types of services; communicate with contractors of building construction or facilities repair; coordinate the purchase of a widely varied and diverse selection of commodities, including, but not limited to, electronic and computer equipment, instructional items, biology specimens, livestock, and heavy equipment; develop interagency agreements and develop required data for costly procurement projects including those reviewed by the State Department of General Services.

Runs routine reports and as-needed PeopleSoft reports including assisting with various yearly reports. Performs analytics on repetitive spending with the same vendor and yearly blanket POs to determine patterns and requirements for bid or for the need for an annual prequalified list of trade suppliers to support emergency call-out purposes. Shares the responsibility of monitoring the Purchasing e-mail box, 204 Form processing, Insurance Documents, and mail. Coordinates with Information Technology Services (ITS) on procurement of computer equipment, computer peripherals including solicitations, purchases, contract development and review, processing Purchase Orders, ITS software license renewal/new contract review, and RFP/Bid process if needed (shared responsibility with another buyer). Coordinates with Facilities Maintenance Services on solicitations, DIR, purchases, contracts, processing Purchase Order, etc. Facilitates the procurement of science technology and equipment, commodities, services, and goods including furniture, textbooks, and equipment (responsibility be shared with other buyers).

As needed, develops and coordinates bid invitations for commodities such as equipment, materials, supplies and requests for proposals for services, repair, and maintenance. Conducts the full bid process and contract/agreement development based on dollar threshold and deliverables. Reviews contract/agreement, terms and conditions, GPs as needed for PO processing.

Participates in continuous CSU Procurement training, works with the department to creatively develop and improve internal practices and procedures. Communicates effectively with campus clients and external constituencies meeting Procurement’s timeline requirement goals. Facilitates service contracts and agreements, examples include academic search learning, student teaching agreements, student nursing agreements, student internship contracts, guest speakers, Facility Use Agreements, and Events Agreements. Develops and maintains effective internal communications with campus departmental office personnel, administrators, and stakeholders, as well as represents the organization appropriately with vendors and contractors. Keeps abreast of changes in state, local, and federal regulations as they pertain to government requirements for procurement and contracting; notify key internal stakeholders and management of updates.

May be assigned lead responsibility for lower level purchasing or clerical staff in carrying out assignments. Other duties as assigned.

REQUIREMENTS OF POSITION: 

Equivalent to two years of purchasing experience at a level equivalent to Buyer I or higher with a background in areas such as formal competitive bidding processes, development of contracts, service agreements, leases, or other written legal agreements.

Thorough knowledge of principles of purchasing and procurement policies, methods, and procedures, including the administration of formal competitive bid cycles according to the California State Statutes and Codes. General knowledge of contract development procedures and practices. Thorough knowledge of, or the demonstrated ability to learn quickly, a variety of CSU policies, practices, and formats for common contracts, service agreements, and leases, as demonstrated by experience.

Ability to develop, interpret, and apply accurate, multiple, and precise procurement specifications; analyze bids and administer the bidding process; keep financial records; demonstrate creativity in developing cost-saving buying practices; maintain currency regarding business trends and market changes. Must be able to establish and maintain cooperative working relationships with vendors, with faculty, students, administrators, and members of the general public. Ability to read and write clearly in English and comprehend and apply California State Statutes and Codes as well as contract language. Ability to perform product research, make comparisons of cost data, and, depending on the assignment, plan and lead the work of others. The ability to use a computer is very desirable.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

This position is eligible to participate in the telecommute program.  Approval should come from the department administrator and reviewed every six months, as the business needs may change any given time.

Hiring Range: $3,656-$4,900 per month

Advertised: Pacific Daylight Time
Applications close:

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California State University Channel Islands is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.

Should you require a reasonable accommodation in the application and/or interview process, please contact Human Resources Programs (805) 437-8490.

Contact Us

For assistance regarding the employment application or website, please contact:

Faculty Employment: Academic Personnel at (805) 437-8455 (8-5 M-F PST) or email.
Staff Employment: Human Resources (805) 437-8490 (8-5 M-F PST) or visit the HR Service Desk

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