CSUCI Jobs

School of Education Support Coordinator

Apply now Job no: 554328
Work type: Staff
Location: Channel Islands
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)

Division of Academic Affairs

Administrative Support Coordinator II

Administrative Support for the Dean: Coordinates and leads a range of projects providing administrative support for the day-to-day operations for the Dean, and Teacher Education and Educational Foundations Departments. Whether working independently or part of a team, consistently maintains the highest standards of customer service for internal and external constituents by exemplifying the values of collegiality, inclusivity, respect, efficiency, and accuracy.

Processes a high volume of email, telephone calls, and walk-in visitors and conducts business with a high degree of professionalism, discretion, and confidentiality.

Supports the School of Education staff by maintaining awareness of operational needs and works collaboratively with other staff members, and provides backup as needed.

Develops and implements standard operating procedures and practices, makes recommendations to resolve administrative problems and improve operational efficiency across all departments.

Provides onboarding, training, and lead work direction for the School of Education and departmental student assistants.

Assists with reports in support of accreditation, assessment, program review, grants, and School of Education accomplishments.

Assists Dean with scheduling and School and community meetings and events.

Administrative Support for TED and EF: Provides administrative support to the Teacher Education and Educational Foundations department and programs, including maintaining office inventory and procuring supplies such as educational materials, office supplies, and other resources through requisitions or procurement card purchases; preparing appropriate documentation for business activities and events; submitting printing requests as needed; and coordinating office/classroom access and guest lecturer hospitality. Logistical and administrative support for department recruitment and assessment, and other department functions.  

Develops and implements standard operating procedures and practices, makes recommendations to resolve administrative problems and improve operational efficiency across all departments. 

Assists Teacher Education and Educational Foundations faculty with daily needs such as printing, supply acquisition, office/classroom access, guest lecturer hospitality, etc. 

Assists chairs with departmental budgets, schedule building, faculty workload reports, departmental committee support and coordination, entitlement reporting and monitoring enrollments. 

Provides operational support for the assessment platform, such as entering and maintaining forms and works with the assessment analyst to provide information for departmental Commission on Teacher Credentialing accreditation reports.  

Supports data entry into various student records and tracking systems.  

Collects syllabi to ensure compliance with relevant policies and maintains the syllabi archive.   

Prepares reports, forms, letters, memos, surveys, and other documents.   

Processes work orders for maintenance, key, and building access code requests.   

Supports the faculty search processes and assists with the onboarding of new faculty and staff.   

Creates and maintains archives for electronic records and files and submits to the unit archives.   

Submits information technology (IT) tickets and assists with troubleshooting office technology and systems.   

Maintains an inventory of computer/tech assets, ensuring that all software on computers remains up to date.

Other Duties: Responsible for remaining current with administrative policies and procedures by attending relevant meetings and training for job-related responsibilities. Serves on committees, task forces, and other groups as assigned.  Performs other related duties as assigned in support of the School of Education. 

REQUIRED QUALIFICATIONS: 

Education: High school diploma, technical/vocational program, or their equivalents combined with several years of related office work experience.

Knowledge, Skills, & Abilities: Ability to work professionally and collaboratively with a diverse population of faculty, staff, administrators, students, and other internal and external constituents.  Ability to respond to a high volume of walk-in, telephone, and email inquiries on a daily basis with a high degree of professionalism, discretion, and confidentiality. Ability to work independently with a high level of accuracy, efficiency, and attention to detail.  Must be a highly motivated and organized individual who is able to manage multiple tasks, work effectively with minimal supervision, and show initiative.  Must be flexible and responsive to changing priorities and work assignments with the ability to prioritize and set reasonable goals to accomplish various projects in a timely manner.  Excellent verbal and written communication skills. Ability to interpret and apply university policies and procedures.  Ability to oversee and direct the work of Student Assistants. Ability to use standard word processing and related computer software packages.

PREFERRED QUALIFICATIONS: Education: Bachelor’s degree preferred or a combination of education and experience.

Experience: Minimum of five years of administrative support experience. Knowledge of applicable University infrastructure, policies, and procedures is preferred.

Knowledge, Skills, & Abilities: Intermediate to advanced proficiency with computers, Microsoft, Office Suite, Adobe, and familiarity with learning new programs in support of responsibilities preferred.  Possess strong research and data analysis skills. Knowledgeable of social media platforms and website management. Punctuality and regular evenings or weekends with advance notice.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment.

Please note:  California State University, Channel Islands (CSUCI) is not currently sponsoring staff or management positions for H-1B employment visas.  Applicants must be authorized to work for any employer in the United States.

Hiring Range: $4,367 - $4,454 per month

Advertised: Pacific Standard Time
Applications close:

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California State University Channel Islands is an Affirmative Action/Equal Opportunity Employer

We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.

Should you require a reasonable accommodation in the application and/or interview process, please contact Human Resources Programs (805) 437-8490.

CSU Non-Discrimination Statement

All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, California State University, Channel Islands (CSUCI) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. The California State University, Channel Islands complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

California State University, Channel Islands (CSUCI) is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At CSUCI, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.

Notice of Non-Discrimination on the Basis of Gender or Sex

The California State University does not discriminate on the basis of gender, which includes sex and gender identity or expression, or sexual orientation in its education programs or activities.

Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of gender or sexual orientation in employment, as well as in all education programs and activities operated by the University (both on and off campus), including admissions. The protection against discrimination on the basis of gender or sexual orientation includes sexual harassment, sexual misconduct, sexual exploitation, dating/domestic violence, and stalking.

Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to have experienced the conduct that could constitute sex discrimination or sexual harassment), in-person, by mail, by telephone, or by electronic mail, using the contact information listed below for the Title IX Coordinator, or by any other means that result in the Title IX Coordinator receiving the person's verbal or written report. Such a report may be made at any time (including during non-business hours) by using the telephone number or electronic email address, or by mail to the office address listed for the Title IX Coordinator. The following person has been designated to handle inquiries regarding the non-discrimination policies:

Erica Moorer Taylor, Title IX Coordinator & DHR Administrator

Location: Title IX & Inclusion Office | Lindero Hall
Email: erica.taylor@csuci.edu | Phone: (805) 437-3656
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Contact Us

For assistance regarding the employment application or website, please contact:

Faculty Employment: Academic Personnel at (805) 437-8455 (8-5 M-F PST) or email.
Staff Employment: Human Resources (805) 437-8490 (8-5 M-F PST) or visit the HR Service Desk

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